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  This beginner-friendly guide shows how to use Batch Update Mode. Watch it to learn: 🟢 How to filter relevant entries in All Times 🟢 How to select multiple timesheets in one go 🟢 How to edit and fix them all at once without breaking your reports This video is part of our series for new time trackers, answering common questions like “How do I bulk edit timesheets?” and “What’s the easiest way to correct timesheet mistakes?”. Watch now!👇 https://youtu.be/O9dtza3s1uY?si=Vo6mGs44HVcAN0Ec

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  Big news: more than 7,000 teams around the world are now managing their time with Kimai! Teams of all sizes, international and domestic, spanning dozens of industries. And we're proud to keep these numbers honest. We exclude expired accounts, and we don't retain data for teams that no longer use Kimai. 7,000 means 7,000 real, active teams, right now. Curious to know what we're trusted for? 👉 Try Kimai for free on Kimai.org

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  We're launching the Kimai Partner Program! Whether you build plugins or offer support and hosting, there’s a place for you here. Our official partners are reliable service providers in these areas: 🟢 Software development 🟢 Installation of time tracking systems 🟢 Solution Hosting 🟢 Education for customers 🟢 Support, maintenance, and more Learn more on our partner website: https://www.kimai.org/partner

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  🕒 You can now search optgroup titles in Kimai’s dropdowns. That means you can type a customer’s name and instantly filter to all projects grouped under that customer. It means fewer clicks, faster time entry, and less friction when switching between clients throughout the day. 👉 Try Kimai for free and see the new feature in action, or check out the latest updates in your Kimai Cloud!

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  "Can we track time against specific tasks within each activity, not just the activity itself?" That request came from one of our customers in the academic research field, and it turned into a new feature. 🆕 The Activity-Choices custom field adds a 4-level dropdown below an activity. Attach a list of choices to each activity, and use the dropdown when you create a new timesheet. 👉 Try Kimai for free now or check out the new feature in our demo 👇 https://www.kimai.org/en/demo....

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  Scan ⏩️ Track your time 📱Kimai mobile login now works with a QR code. Open a mobile app like Timai or CodeTimer, scan, log in, and start tracking your working hours. The win: no more unpaid or untracked time when your team is on the go. Every minute on-site, in transit, or between meetings gets logged (and finally billed). 👉iOS or Android? Timai or CodeTimer? Choose your app via the link 👇 https://www.kimai.org/en/integrations

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  We just shared a breakdown of 5 common cases where service providers and developers can apply for official Kimai Partner status. Check if you're a fit: www.kimai.org/en/blog/

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  🍂 More stress-free business days for the whole team, even during sick-leave season. That's the idea behind our improved Absence & Availability Calendar. 🆕 Now you get a one-glance view of your whole team: one row per person, one column per day. You can quickly check who's on vacation, who's sick and who's available. What team management tasks get easier: ✅ Planning team capacity ✅ Catching overlaps early ✅ Approving with context Check out the new featur...

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  A new name or surname, a relocation, a freshly earned academic title: when your life changes, your digital identity should reflect who you are. That's why the Kimai support team will update your account and invoice details on request, so your profile shows the person you are today. Something changed in your life? Email support@kimai.org with the details you'd like updated. One quick email, one more item ticked off your change checklist ✉️

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  Vibe coding, the desire to keep your own data, real needs of an independent professional: these are just a few details from the story behind Timai, a free iOS app developed by Dr. Thomas Entner. Read the full story👇 https://www.kimai.org/en/stories/arbeitsmediziner-wien

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  🇷🇸 Здраво, тимови из Србије! We have news for smart Serbian-speaking teams 🎉 Kimai is now available in Serbian, making advanced time management for teams more accessible. Serbian speakers can now use Kimai's most popular features such as: ✅ time tracking ✅ project management ✅ invoicing ✅ expense management ✅ reports and analytics... ...in their native language. Serbian, welcome to the family of 40+ languages available in Kimai! Try Kimai in your language on Kimai.org 🔗

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  Kimai now supports 40+ languages in the time tracking app and on our website! 🌍 Say hello to our newest additions: Serbian, Bulgarian, and Catalan! And watch the video to see where in the world Kimai speaks your language. 👉 New translations are always welcome! Join us on Weblate: https://hosted.weblate.org/projects/kimai/

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  We published a new #KimaiReview by BlauArt, a company from Potsdam that cooks around 4,000 meals a day for schools and kindergartens. This is their Kimai setup: 🟢 Kimai On-Premise 🟢 Kiosk mode on a display at every school / kindergarten entrance 🟢 RFID chips for clocking in and out 🟢 Vacation requests in Kimai Read the full story 👇 https://www.kimai.org/en/stories/blauart-catering #SelfHostKimai

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  Our new YouTube tutorial shows how to use the Absence Calendar to plan your team’s work and capacity: 🟢 Where to find it under Reporting 🟢 How to select the month, team and display type 🟢 How to see who’s present and who’s absent Plus: what the absence icons mean (here’s to more sunshell umbrellas in your team’s calendar 🌴) Watch it on YouTube 👇 https://youtu.be/4igDlv6O3Ro

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  Self-hosting Kimai? You can extend it for free 🧩 Our community has built some great plugins and integrations that cost nothing and plug straight into your Kimai installation. 👉 Watch the video to see a few examples, visit the Kimai Store for more: https://www.kimai.org/en/store/ #SelfHostKimai

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  A new Official Partner in Switzerland🇨🇭 Meet Dolux GMBH, previously Kimai Contributor offering the Swiss QR-Invoices plugin, now your reliable partner for Kimai installation, hosting, and many more. Learn more about the new partner: https://www.kimai.org/en/partner/dolux-gmbh

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  PHP security update: Kimai is on it. Kimai team has been following this situation and is ready to apply the fix ASAP. Kimai Cloud: We’re monitoring the release and will update all Kimai Cloud servers as soon as the official fix is available. No action on your side is needed. Self-hosted Kimai with Docker: We’ll release updated Docker images with the PHP fix as soon as it’s available and share it on GitHub. We’ll keep you updated! Learn more on on our blog: https://www.kimai.org/en/blog/202...

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  New step-by-step video tutorial on Kimai’s Working Times feature for team managers, shift supervisors, HR business partners, payroll managers, and business owners. Watch on YouTube 👇 https://youtu.be/BYkgplGTz4Q?si=kkYU6GMbQhHjpkp6

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  Our contributor just released KDE Plasmoid - an open-source time tracking widget for your KDE Plasma desktop. It lives right there on your screen, so you can start and stop your time tracker without jumping between tabs or apps. Big thanks to Daniele Scasciafratte, an Open Source advocate and developer, who made this widget happen 🙌 Try now 👇 https://www.kimai.org/en/store/mte90-plasmoid-kimai.html

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  Old me: didn’t notice 5 tool subscriptions and travel costs until the project invoice went out. ▶️ New me: learns how to track expenses in Kimai and makes sure every 💶 hits the invoice. That's exactly what our new tutorial about Kimai’s Expense Management feature shows you. What you'll learn in the new tutorial: ✅ How to track expenses ✅ How to add expense categories ✅ How to deduct expenses from budget ✅ How to make expenses billable ▶️ Watch now👇 https://youtu.be/OuHq0tFspu...

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  "Sounds like I was bribed for this review. But I wasn't 😅" Meet Otelo eGen — a research and consulting organization from Austria. They gave us one of the most candid reviews we've ever received: 💬 "A huge congratulations to Kimai! It's such a great, really well-thought-out tool. Everything you could wish for in time tracking, presented in a modern design and style." Michael, thank you for sharing your definitely-not-bribed #KimaiRevie...

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  ⚡ The Kimai JSON API just got more powerful. The latest updates make it easier for teams to automate, integrate, and stay in sync. Now you can: 💬 Manage comments on projects & customers 📄 Download invoices programmatically 🏷️ Write custom invoice meta-fields Learn more in the Kimai Docs and start building! 👇🔗 https://www.kimai.org/documentation/rest-api.html

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  ⚡⏰ = 💰 If you've ever searched for "How to invoice clients based on tracked time," Kimai's built-in invoicing feature is the answer. Beyond that, our integrations and plugins connect Kimai with other tools, helping teams bridge the gap between time tracking and revenue. 👉 Explore them all: https://www.kimai.org/en/store

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  Happy to support nonprofit teams! One of them is Pulse of Europe e.V., a pro-European citizens' movement. 💬 "What particularly impresses us about Kimai is its simple and intuitive user experience. Working hours can be recorded quickly and easily, while projects and tasks can be clearly categorized and flexibly filtered. This allows us to maintain an overview across multiple teams, projects, and responsibilities", - shared Hendrick Michel. #KimaiReview

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  🏥 Just a reminder about our offer for charitable organizations, fire departments, sports clubs, community initiatives - anyone doing work that matters more than it pays. Trusted by NPOs like Fairtrade Deutschland and Pulse of Europe. Hear it from them directly: #KimaiReview 🔗 And learn more: https://www.kimai.org/en/non-profit

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  🎬 One video and everything you need to #SelfHostKimai by IT-ION, an open-source solutions provider. What's covered: ✅ Self-hosting with Docker Compose ✅ Project & task-based time tracking ✅ GDPR-compliant setup ✅ Reports, exports & plugins (Lexoffice integration, Approval Workflow & more) ✅ Custom Kiosk Mode integrated with Home Assistant Und jetzt auf Deutsch 😃 🇩🇪 👇 Link zum Video https://youtu.be/vdztuFsHs18?si=M_QEVLsevFkxNnTH

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  👏 Big shoutout to the Fastlancer team for the thorough work behind their 2026 Time Tracking Tools for Freelancers comparison. They didn't just rank apps by popularity - they tested 23 tools against a set of criteria that actually matter to freelancers and teams. Kimai was named the best open-source time tracker in the comparison - the only open-source solution among the top 10 picks, alongside tools like Toggl Track and Harvest. 👇 Full comparison: https://www.fastlancer.org/en/fastlancer-b...

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  If you've searched "Harvest alternatives" or "Harvest pricing" lately, we’d like to remind you you're not alone. Since 2025, Harvest pricing has shifted from a flat per-seat rate to a base fee plus usage-based charges on invoices, projects, clients, and tasks. Meanwhile we in Kimai are keeping flat pricing, starting at €2.99/user/month. Full comparison of Kimai and Harvest with pricing, invoicing, self-hosting, and what switching looks like👇 https://www.kimai.org/e...

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  Meet decoded.legal, a UK law firm and our customer since 2016. 💬 "Over time, Kimai became the backbone of a workflow that clients can understand at a glance. Each month, I export customized PDF timesheets and send them with invoices, so clients can see exactly what was done," shared decoded.legal founder and IT Layer Neil Brown in his #KimaiReview. Read the full story about self-hosted time tracking, data sovereignty, and why open source matters to a law firm 👇 https://www.kimai.org...

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  👋 Growing your team? Onboarding new team members? Going through changes? Watch our new YouTube tutorial to set up users and roles in these cases correctly 🔗 ⏬https://youtu.be/0NWSYR3JvxM?si=Mkl9bj6eHzwl77sb